Covid 19 Policy

COVID 19 Risk Assessment for Busy Bees Nursery School and Kid’s Club

  • All the measures below are subject to frequent ongoing review and changes to government scientific advice or guidance.
  • All staff are responsible for being proactive and making ongoing dynamic assessments of risk. All staff are responsible for following the controls within this assessment


Hazard Who might be harmed Controls required Additional controls By who

Sick attendee



All users


Children and staff must NOT attend if any member of the household in which they live is showing signs of Covid-19. All parents/carers to confirm at drop-off that their child is healthy. Otherwise admission will be denied. All users


and SG

Cross contamination via room exchange  

All users

Staff to avoid “cutting through” rooms at all times – outdoor access to rooms only. Where possible, children will not frequent more than one classroom throughout the day and will remain in small “bubble groups” further details set out below.  

All staff and children

Access to office by more than one person Office staff



Where the office is used by two people staff should not to sit face to face.


Desk space to be kept clean and sanitised – no sharing of stationery or office equipment.


Staff and children are not permitted to enter the office unless invited to do so.




If more than one person is using the office – windows and doors must remain open to allow ventilation. LB



Cross-contamination of infection through sharing the phone and intercom system





All staff

Managers and admin staff to answer the phone and intercom system (if available). A designated member of staff to answer calls and enquiries when managers are unavailable.


Phones and intercoms to be cleaned using an antibacterial wipe immediately after use.

Transfer calls through to class/office phones if necessary – no phone sharing.

All staff
Surface Contact transfer



All users of building.


Before and after each session, a nominated member of staff will disinfect ALL areas in communal use as per below and tick off sheet. Frequent cleaning and disinfecting of objects and surfaces that are touched regularly particularly in areas of high use such as gate latches, entry system, bell, door handles, light switches, tablets, reception area and toilets using appropriate cleaning products and methods. Rigorous checks will be carried out by room leaders and managers to ensure that the necessary procedures are being followed. Antibacterial wipes/spray and cloths to be provided in all rooms to be used as necessary. All surfaces to be disinfected as used.



All Staff

Staff social distancing during brakes All users Lunch breaks may be taken in the Kid’s Club but staff must remain 2 meters between other adults outside their own class group and clean/anti bac their own eating area after the break.   All staff



Contact at drop off and collection – Risk to R value


Elderly, pregnant parent, those with existing underlying health conditions/vulnerable


No social gathering in the car park or in the playground.


Only one parent/carer to enter the premises at a time.


Notices on gates to ensure 2m social distancing is met, All adults to sanitise hands using the pump on the gate prior to entry. Parents to take children directly to classroom door, Staff to welcome/release children.  Any late collections MUST be arranged by telephone call to the office.


(Separate arrangements  for Little Chicks users – with staff supervision , parents may enter the coat area to help settle children)


Staff will wear child friendly facial masks at drop off/pick up time for their own reassurance.


All users must follow the one way system to enter and exit the premises.




Where possible children should be collected at 5.00 pm to 5.30 pm however, later collections of up to 6.00 PM are permissible In these circumstances children may need to merge into one classroom or outdoor play area – but will be kept in separate bubble groups within these areas. Tables and toys will be clean and sanitised be use.



Older children are expected to enter the building without parental support, except in the case where a child is unsettled and staff member may step outside to assist a parent – or call for management support.


All users



All users

Children changing rooms or joining other bubble groups risking cross exposure to infection between groups. Children and staff Wherever possible children will remain in consistent groups or outdoor spaces and with consistent members of staff.


Although all classes will remain in separate rooms for most of the time, Butterflies and Bumble Bees classes will be considered as one bubble. Ladybirds and Robin will be considered as a second bubble

In circumstances where children or staff need to change rooms, a register of persons affected will be maintained and dated so that contact tracing can be easily accessed if required.  
Contamination of setting upon arrival.



All users


On entry to nursery every arrival will clean their hands with hand sanitiser. Outdoor shoes will be replaced with indoor shoes.


Children and staff to come into nursery bathed or showered from the previous day and wearing clean clothes/uniform.

Staff to encourage children to hang up personal belongings (where appropriate).



Staff may request additional uniform from the spares cupboard if required.

All staff



Personal hygiene contamination All users Staff must reduce this risk of spreading germs by keeping finger nails short and nail polish free. Acrylic nails are not to be worn at any length.

Long hair should be tied back and kept away from the face.

Jewellery must be kept to a minimum e.g. wedding rings and watches. Watchstraps materials should be washable.



Child Contact








All users


Frequent hand washing taking place. Reminding children of social distancing where possible – Children not cuddling, hand holding, sharing cups etc. Snuffle stations in all rooms. Tissues, hand wipes, bins, squishy soap, hand towels prominent in handwashing areas. Child-friendly posters. Small group time discussions re hygiene each session.

Staff will be provided with appropriate PPE for caring for children’s intimate needs and when attending to accidents and illness.

All Staff/children to be reminded on a regular basis to wash their hands for 20 seconds with water and soap and the importance of proper drying with disposable towels. Also to catch coughs and sneezes in tissues – Staff will supervise hand cleaning and follow Busy Bees  hand cleaning procedures displayed outside each bathroom.


Follow Catch it, Bin it, Kill it and to avoid touching face, eyes, nose or mouth with unclean hands. Tissues will be made available throughout the workplace.

All users










Child contact


All users Staff will attend to children’s personal care needs as appropriate – only necessary contact touching between adults and children e.g. holding hands and cuddling discouraged unless required for reassurance. Children are not permitted to role play hair dressers or makeup saloons etc. Staff to supervise, encourage and role model safe social distance play where possible. All users
Wearing of masks All users In general practice staff will not be encouraged to wear face masks when working with the children; some may choose to do so for their own reassurance following discussion with management. Staff will be required to wear face masks on the following occasions :

·         When arriving or leaving the nursery premises.

·         When answering the door to parents and visitors

·         Any time when working outside their own bubble group.

·         In Kids Club before/after school/holidaycare.

Acceptable behaviour All users Positive behaviour guidance will remain with good practice. In cases of exceptional circumstances children with challenging behaviour will be required to stay at home if this presents as an unacceptable risk to staff. To reduce the risk of infection transmission “spitting” on the premises is forbidden by all adults and children. All users
Lack of Social distancing



All users


Children to remain in “bubbles” within their classes.


No more than 4 children in the bathroom area – one per toilet/sink

Health and safety risk assessments carried out prior to opening – consider changing the layout of the environment.


Adult supervision required at all times



All staff

Overcrowding 1


All users Adults to adherer to 1m social distancing restrictions where possible.   LB
Overcrowding 2



All users


To reduce the risk of passing on germs, outside play and fresh air to be encouraged as much as possible (within bubble group distancing and staffing ratios) Management will draw up rotas for use of the sports field and forest school areas.


Snacks/food provision





Parents to provide snacks and lunches for children in a clear plastic wipe-able box clearly labelled with their child’s name.

Snack and Lunch tables to be set up to facilitate social distancing between bubbles

Water and milk will be provided in sanitised cups


Children must bring in clearly named water bottles to be left at nursery and sterilised daily.

All users


And all visitors



All users


Deliveries to be left by entrance gate, using intercom to communicate. All items (including Coolmilk) to be disinfected by staff wearing gloves before bringing in to setting.



All appointments will be arranged via the manager.


Visitors will not be permitted to use the nursery or staff toilets.

Risk of infection transmission  using school transport Children and supervising adults As far as possible children will sit in bubbles that reflect the bubble groups within the school


Hand sanitiser will be available for use upon boarding and disembarking vehicles


Queuing and boarding the vehicles will be organised and controlled.


As far as possible the seats available to the children will maintain social distancing.


Vehicle interiors will be sanitised between each journey e.g. seats, seatbelts and surrounding areas.


Upon arrival at Busy Bees, children will remain in their school bubble groups as far as possible.

Busy Bees will work with local primary schools to try and co-ordinate children’s traveling groups/times – this may be staggered or require more than one journey






As far as possible children will occupy the same seat on a daily basis.




All other factors in this risk assessment will take affect for the Kid’s club and correspond with the full school Covid-19 Policy and procedures




Risk of increased transmission during holiday Kids club care Staff and children Provision will be restricted to the following children:

·         Children with working parents, or those engaging in education or training.

·         Where parents are attending medical appointments or support groups.

·         Vulnerable children

·         Home educated children

Children will remain in consistent groups no larger than 15 in total


Indoors  spaces will be well ventilated at all times

Children will remain outside for as long as possible.


Face coverings will be worn by staff indoors at all times.


All other factors in this risk assessment will apply.

Road safety & wellbeing of children walking to/from Beck Row Primary  


Staff and Children

Children to walk together in bubble groups of with their allocated adult.

Keep 2 metre social distancing between groups.

Children do not hold hands.


Social distancing guidelines to be relaxed only in case of an emergency.


Staff to follow previous risk assessment guidelines for walking children to/from school.

Staff and children
Availability of staff

Session viability


All users Risk assess and identify staff with pre-existing health conditions and pregnancy – refer to government guidance when planning staffing rotas. Discuss work with staff, needs of the families/setting, willingness to return, what we will provide, show risk assessments and government guidelines – discuss concerns in supervision. RB
Unexpected staff shortage at late notice affecting ratios. All users If the nursery manager is unavailable – Katie Hill will co-ordinate the room cover.


If unexpected illness arises outside work hours the staff member should contact the nursery manager on 07784713301 as soon as possible (out of working hours). All staff
Lone working during periods of low child numbers Early morning staff In the morning Katie will use the snack area in The Butterflies Class. Children from the 2 bubble groups will not mix. Lorna will organise afternoon arrangements.


The snack room and any toys used in The Butterflies Class should be sterilised prior to Butterflies Class children utilising. KH


Staff changing bubbles to

cover appointments and unexpected staff absence

All users In the event that a staff member needs to cover in a class outside their own bubble group on a temporary basis, social distancing measures should be observed as much as possible between other staff and children. As far as possible, temporary cover staff should not undertake personal care responsibilities with children such as comforting, preparing food, changing clothes, toilet duties. Continue with following good hygiene practices. All staff



Staff access to resources/personal items


Staff personal belongings in lockers at all times.


Following activity risk assessments – resources to be stored away and brought out before sessions begin, sterilised and returned/disposed of as necessary. All staff
End of sessions

Virus lurking on resources/surfaces.


All users Staff to sterilise/disinfect all resources/areas used in that session including toys. Checklist for every session completed and supervised by room leader.


Activities causing cross infection


All users Health and safety checks and activity risk assessments to be completed daily.


Rachel Davies will ensure that all safety risk assessments are effective, monitored, reviewed and updated as required.

Health and safety checks risk assessments to be completed prior to reopening – removal of all toys and items that are difficult to clean, reducing the quantity of resources, removing unnecessary furniture, adjusting routines, using outdoor spaces. RB


all staff

The opening up of outdoor play equipment, creating higher risk of infection transmission. All users Children will be permitted to use the outdoor on a daily basis. Staff will sanitise the play equipment between use of the areas. High frequency contact points will cleaned with anti-bac prior to children using the area daily.


At this time the play equipment will remain closed for use of children being dropped off and collected from nursery.

All staff
Suspected COVID illness in setting



All users Staff should not attend work if they are unwell. If symptoms present at work the staff member should return home immediately, self-isolate and follow local government advice for testing for  COVID-19


Staff to inform management of their current situation immediately.

Staff should refer to updated staff sickness policy in  line with government guidance)


In the case of an emergency and ambulance should be called.


All staff to update personal emergency contact information with the manager.


All Staff

Suspected COVID illness in Setting


All users Children should not attend nursery if they are unwell. If symptoms present at nursery the child must be cared for in an isolated area by staff wearing appropriate PPE. Parents must be called and child collected within 30 minutes. Staff and parents should refer to updated child sickness policy.



All staff to check child contact information/emergency contact details are up to date.





All users


In the event of accident or injury, normal policy and procedure will be followed but with extra PPE to be worn for administration of first aid. There will be trained first aiders available in each room All staff
An emergency/incident occurring onsite. All users A manager, named person in charge or safeguarding lead will be onsite and contactable at all times In the rare event that a manager is unavailable – proprietor Jean Beales is on site at all times. LB



Entitled children not receiving early years education.


All children In case of a national lockdown, a priority list of children able to continue attendance will be created following government guidance – priority children can include key workers, SEND and vulnerable groups Prepare home learning resources for children unable to attend the nursery due to staff ratios, risk assessment priorities and children/families self-shielding.

LB and GC
Difficulties arising from metal health


All users Regular supervision and wellbeing checks to be undertaken with staff working and shielding. Signpost staff and parents to appropriate mental health support services.


Support helpline numbers to be displayed in classes.

All staff
School Closure due to an emergency


All users Follow health and safety guidance,

Government guidance, updated policies and risk assessments

Inform the local authority

[email protected]


Follow government guidance for informing appropriate authorities.

The wider opening of the setting – increasing the risk of infection for staff, parents and children previously considered as vulnerable or shielding due to having particular characteristics Elderly, pregnant parent/carer, those with existing underlying health conditions/ vulnerable


All users will follow updated health and safety risk assessments in relation to COVID-19, including the general risk assessments covered in this document.

For example, pregnancy risk assessment, individual SEND or behaviour management


The Nursery will follow current government guidance to protect those who are shielding:

All users will follow strict control measures:

·         Minimise contact by not attending the nursery if showing the signs of COVID-19 or any house hold member (follow:

·         Clean hands thoroughly and more often than usual

·         Ensure good respiratory hygiene by promoting the “catch it, bin it, kill it approach”.

·         Follow enhanced cleaning protocols as directed in the health and safety risk assessments.

·         Minimise contact between groups where possible

·         Wear PPE where appropriate.

All users
The re-opening of the swimming pool increasing the risk of cross infection All users   The swimming pool will remain closed until further notice. (The pool may open on April 20th with a separate risk assessment for use of the pool)


All staff.
The wider opening of the setting – increasing the risk of infection for all users All users In response to any infection all users must:

·         Engage with NHS Track and Trace or call 119 if you have no internet access

·         Manage confirmed cases of coronavirus (COVID-19) amongst the setting community

·         Contain any outbreak by following local health protection team



Complete part one and part two proforma for reporting suspected/confirmed COVID-19 cases linked to the government data collection system.


All users
Children and/or families attending the setting after travelling from restricted travel zones and countries increasing the risk of infection to all users  

All users


·         All persons returning from abroad must self-isolate for the required 10 days. If persons are re-joining a household group where young children are attending the setting, it is a requirement that the child/children should also remain at home and not attend the nursery during this period of quarantine.



All users

Asymptomatic staff attending the setting increasing the risk of transmission. All users ·         All members of staff will be encouraged to undertake twice weekly Lateral flow testing. Participating staff should reread the nursery’s Covid-19 risk assessment and continue to follow government guidance relating to Covid-19 symptoms, testing and self-isolation.

All staff will understand the rapid testing approach used by the nursery by reading the “step by step guide for covid-19 testing” which is included with their test kits, and undertaking further training if necessary.

For participating staff to give written consent to join in with the testing programme and take full responsibility for the recording and reporting of their results.

Participating staff will agree to follow a positive LFD test result through with a confirmatory PCR test before returning back to work.






Updated – 15/03/2021